This entry is a consequence of an earlier post on the relationship between money and time. As a reminder, the conclusions were as follow. We all have limited amount of time and thus we need to manage it effectively and use it optimally. At the same time, although not directly, time can be converted into money and money can be converted into time. Read about it in the aforementioned post. So what are the methods of time management?
How can we define time management. It can be defined as the process of planning and organizing your time, so as to effectively divide it between individual activities. Of course, the whole process must end with its control and feedback. Proper time management allows you to use it in such a way, that you can work smarter, not harder, to do the necessary work, despite the limited amount of time and stress.
The reality we experience shows, that we never have enough time. If a day is only 24h, how is it, that some people achieve much more at the same time, than others. This effectiveness lies in good time management. The best performers are exceptionally good at managing their time. By applying time management techniques, you can improve your ability to operate more efficiently – even when you are low on time and under pressure.
Good time management requires a reorientation from being busy to being effective in getting the job done. Good time management will enable you to work smarter – not harder – so you can do more in less time.
Time management refers to how you organize and plan how much time you spend on certain activities. Take time to learn and apply time management. Taking the time to learn time management techniques will be of great benefit straight away The positive effects are:
- Greater productivity and efficiency.
- Greater opportunities to achieve important life and professional goals.
- Less stress.
Inefficient time management can have very undesirable consequences, including:
- Deadlines exceeded.
- Low quality of work.
- Higher levels of stress.
Time management tools and methods
How to start to manage your time? There are a number of tools for managing your own and other people’s time. Let me just cite a few. In fact, there are many more. Of course, the list below only indicates the methods. They will be fully described in later entries. It should be noted, that these are methods, that can be used for your own personal life, but also successfully in companies. So what methods of time management can be distinguished:
- Time budgeting (planning and implementation of individual activities).
- Photo of the day (audit of the entire day in terms of performing individual activities over time).
- Working with the calendar (highlighting time blocks).
- Methods of creating notes.
- Performance curve REFA (graph of personal performance over the course of the day).
- Methods of forming habits related to time.
- Rules for the proper start and end of the day.
- The Pomodoro technique (how much time should be worked and how much time should be rested immediately afterwards).
- Using a checklist in the implementation of tasks.
- Disruption curve of the day (graph showing the efficiency of work depending on various types of disruptions).
- The saw effect (how much time you waste changing activity and then return)
- ALPEN method (method for managing activities)
- The 60:40 rule (In short, 60% of the time is planned, 40% is unexpected or spontaneous)
- Parkinson’s Law (simply defined in one sentence: work always expands to fill the all available time)
- The issue of Multitasking (issues of reducing our effectiveness if we have to do many activities at once)
- To-do lists (note: this is a list of tasks, that MUST be done on a given day).
- Mind map (a way of visualizing thoughts in the form of a graph).
- Methods of fighting procratination.
- Pareto Rule 80:20 (Briefly: 20% of the time gives 80% of the effect and vice versa)
- ABC method (dividing activities into the most important A, less important B and least important C)
Below there are some my other posts, that I invite you to read: